The four stage timeline at a glance

Understanding the AEIS key dates is crucial for a successful application process. Think in blocks you can slide on a calendar. Each block has inputs and outputs that feed the next.

1) CEQ test date, primary only
Primary applicants must meet a Cambridge English Qualifications threshold before submitting an AEIS application. Use the eligibility guidance to confirm the exact CEQ level by age, then book early so the result arrives before the application window. Keep a clean scan of the statement of results.

2) AEIS application window
Applications are submitted online. The page lists documents and fees. Submitting early reduces risk if you need to correct a file or reupload a photo, and it leaves time to plan travel for test days.

3) AEIS test days
SEAB conducts the tests in Singapore. About two weeks before your first paper, you will be told to retrieve your Entry Proof from the Candidates Portal. The Entry Proof shows paper times and venue. Print it and bring a valid passport.

4) AEIS result release
MOE publishes when to check outcomes and what to do next. Treat the outcome window as a planning anchor, because placement and school reporting follow soon after.

Stage 1: CEQ, the non negotiable start for primary

For primary applicants, CEQ is the gate. Without the required CEQ score, your AEIS application will not proceed. This is why planning starts here.

Action plan

• Check the CEQ level required for your child’s age.

• Book CEQ so the result is available before the AEIS application window.

• Store the result as a clear PDF with a sensible filename.

Common mistakes

• Booking CEQ too late and missing the AEIS registration deadline.

• Choosing the wrong CEQ level for the age cohort.

• Misplacing the CEQ statement when you need to upload it.

Note for secondary
If your child is secondary level, skip CEQ and focus on the application window and preparation for English and Mathematics.

Stage 2: Application window, where timing meets paperwork

Applications close quickly when windows are tight. Treat the form as a small project rather than a one click task.

Checklist

• Confirm eligible levels using the guidance page.

• Prepare passport, passport photo and academic records in the required formats.

• For primary, attach the CEQ statement of results.

• Pay the stated fee and save the acknowledgement.

Why early beats late

• If a scan fails quality checks, you have time to resubmit.

• Travel can be planned without panic once a seat is confirmed.

• System load rises near the deadline. Submitting early avoids preventable errors.

Practical tip
Create a folder named AEIS_Application with subfolders CEQ, Passport, Photo and Transcripts. Name files clearly, for example CEQ_Smith_Apr2025.pdf. This saves minutes when the form asks for uploads.

Stage 3: Test days, logistics and focus

Two things matter most here, documents and discipline.

Two week countdown

• Watch for the Entry Proof notification, then log in promptly to download it.

• Print the Entry Proof and prepare your passport.

• Recheck permitted stationery and any room rules listed on the Entry Proof.

• Plan your route and arrival time with buffer.

On the day

• Bring the Entry Proof, passport and permitted stationery in a clear case.

• Follow invigilator instructions from the start.

• Calculators are not allowed for Mathematics. Show full workings in written sections.

• Use any reading time to scan structure and allocate effort, not to daydream.

Fast recovery playbook
If you cannot find your Entry Proof, log in to re download. If something goes wrong, arrive early and speak to the information desk calmly. Problems are much easier to solve when you are not racing the clock.

Stage 4: Result release, what happens next

Outcomes are announced through the official channel. If your child is successful, placement is based on vacancies rather than school choice.

After outcomes

• Follow reporting instructions promptly and keep copies of any forms you submit.

• Prepare any follow up documents a school requests, such as recent address proof where applicable.

• If unsuccessful, review your notes, check eligibility for the supplementary exercise, and choose your next step with fresh dates in mind.

Mindset reset
Placement is a system outcome. Focus on the actions within your control, such as preparation quality, document readiness and on time reporting.

How to plan backwards when dates are not published yet

You asked for a generic approach without specific dates. Use a relative model with fixed buffers. This keeps you safe even if the cycle shifts.

Backwards planning model

• T0 = outcome window opens. Keep this as your end anchor.

• T0 minus 2 to 3 weeks = test days conclude.

• T0 minus 4 to 6 weeks = period from retrieving Entry Proof to completing all papers. The Entry Proof typically appears about two weeks before your first paper.

• T0 minus 8 to 12 weeks = application completed and any clarifications settled.

• T0 minus 16 to 24 weeks or earlier = CEQ booked and completed for primary, result in hand.

Put these on a physical calendar. If official dates shift, slide the blocks and recheck document readiness.

Avoiding bottlenecks without memorising dates

You do not need a perfect memory. You need control of a few choke points.

• CEQ readiness: For primary, this is the number one blocker. A missing CEQ result stalls the application.
• Document quality: Blurry scans and wrong file formats cause avoidable rework. Use bright, flat scans and check file sizes.
• Portal access: Set up your Candidates Portal login early and store the credentials securely. The Entry Proof is retrieved there and delays here create stress.
• Travel timing: All tests are in Singapore. Book travel after you have Entry Proof dates to avoid changes. If you must book earlier, choose refundable options.

A micro timeline you can paste into a calendar

Use this as a skeleton, then add real dates once they are published.

• Week A: Confirm level eligibility, book CEQ if primary.

• Week B: Assemble documents and digitise transcripts.

• Week C: Submit AEIS application early in the window. Pay fees and save receipts.

• Two weeks before tests: Retrieve Entry Proof, print copies and check the venue.

• Test week: Sit English and Mathematics at secondary, or Mathematics at primary after CEQ. Show workings, stay calm, finish the paper.

• Outcome window: Check results and follow reporting steps if successful.

One hour prep to do now
Create your AEIS folder, list the four stages on a single page, and place that page on the fridge. Clarity beats anxiety.

Frequently asked questions

Q: Where can I see official dates and the registration window
A: On the official apply page, which states the application window and documents. The test details page explains the exam structure.

Q: How will I know the exact test day and venue
A: You will receive an email about two weeks before the tests to retrieve your Entry Proof from the Candidates Portal. The Entry Proof shows dates, time and venue.

Q: Is CEQ always required
A: CEQ is required for primary applicants. Secondary applicants do not need CEQ. Primary families should plan CEQ as the first milestone.

Q: Do I need to be in Singapore to sit AEIS
A: Yes. Tests are conducted in Singapore and administered by SEAB.

Q: What happens after results
A: Follow the published reporting instructions. Placement is based on vacancies and is not a school of choice guarantee.