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Personal Data Protection

Data Protection Statement

As an established and trusted private educational institution, United Ceres College is committed to maintaining a high standard of confidentiality with respect to the personal data of our students, alumni, employees and associate lecturers in accordance with the requirements of the Personal Data Protection Act 2012 (the “PDPA”).

To help you understand how we collect, use, share and protect the personal data of our students, alumni and associate lecturers please see our Data Protection Policy. Employees can refer to the employee personal data protection policy in HR policy manual in our intranet.

Should you have any feedback or enquiries relating to your personal data, please contact:

The Personal Data Protection Officer (DPO) at the following address:

Email: [email protected]

For more information about the PDPA, please visit the Personal Data Protection Commission’s website at https://www.pdpc.gov.sg.

Data Protection Policy

Introduction

1) “Personal Data” is defined under the PDPA to mean personal information, whether true or not and whether in electronic or other form, about an individual who can be identified:

1.  From that data; or
2.  From that data and other information to which we have access to or are likely to have access to.

Examples of personal data are your name, address, NRIC/FIN/Passport number, photograph or video image, telephone numbers and email addresses.

2) To find out more about PDPA, you may visit the Singapore Personal Data Protection Commission’s website.

Purposes for Collection, Use & Disclosure of Personal Data

1) United Ceres College Pte Ltd and its partners, including its University partners (collectively “United Ceres College”, “we” or “us”) collect, use and disclose your personal data for the following purposes in connection with the products or services which you have applied for, to the extent applicable:

• general administration of your application and/or registration and/or enquiry, including those personal data collected by our recruitment agents, for any programme offered by us or our University partners;
• providing the student support and administrative services to you;
• responding to any complaints, feedback, requests and enquiries by you;
• disclosing your records to your parent(s) or guardian(s) at their request;
• informing you of events, talks, seminars, surveys and updates;
• conducting checks with the DO NOT CALL Registry;
• maintaining and updating our student, alumni, and associate lecturer records;
• generating financial, regulatory, management or survey reports and statistics for United Ceres College’s business and administrative purposes;
• meeting or complying with United Ceres College’s internal policies and procedures and any applicable laws, rules, regulations, codes of practice or guidelines, orders or requests issued by any court, legal or regulatory bodies (including but not limited to disclosures to regulatory bodies, conducting audit checks, surveillance and investigation);
• preventing, detecting and investigating crime, offences or breaches including that related to the security of United Ceres College’s premises (including but not limited to the use of security cameras);
• purposes which are reasonably related to the above.

2) By providing the Personal Data, including those related to a third party (e.g.: information of your parents) to us through the various channels (e.g.: written form, webpage), you represent and warrant that consent, including that of the third party, has been obtained for collection, use and disclosure of the Personal Data for the respective purposes. In the event the personal data is to be used for a new purpose, United Ceres College will notify you and seek your consent.

3) United Ceres College ensures that your Personal Data held by us shall be kept confidential. When transferring personal data to our third-party service providers, agents and/or our affiliates or related corporations whether in Singapore or elsewhere to carry out one or more of the purposes listed above, we will require them to ensure that your Personal Data disclosed to them is kept confidential and secure.

Withdrawal of Consent

4) Associate Lecturers and students may withdraw your consent to any or all use of Personal Data for any or all of the purposes set out in this policy in writing using the Withdrawal of Consent Form and submitting through our DPO email or through our Reception counter in either of United Ceres College’s campuses. For alumni, you may “unsubscribe” to the relevant notifications from Alumni Services.

Without prejudice, if you withdraw your consent to the use of your Personal Data for any or all purposes, depending on the nature of your request, United Ceres College may not be in a position to continue to provide our services to you or administer any contractual relationship in place, in which case United Ceres College reserves the right to cease providing the services and/or terminate the contractual relationship with you.

5) Without prejudice to the foregoing, you agree and acknowledge that any withdrawal of your consents in accordance with the terms set out in this notice will not affect any consent which you may have provided to United Ceres College in respect of the use of your Singapore telephone number(s) for the receiving of marketing or promotional information.

Administration & Management of Personal Data

6) As United Ceres College relies on your Personal Data to provide services to you, you shall ensure that at all times the information provided by you to us are correct, accurate and complete. Student shall update us in a timely manner of all changes to the information provided through “Updating of Particulars” via United Ceres College website.  Alumni and Associate lecturers shall update their Personal Data through our relevant departments as and when necessary or through our annual update.

7) You can view your personal data which United Ceres College has collected and stored at any time. To do so, you will need to submit your request via email to the relevant schools  to view your personal data residing with United Ceres College. Your right to view your personal data is limited to your personal data only. United Ceres College is not permitted to reveal any personal data about any other individual. United Ceres College reserves the right to refuse access to your personal data if it will reveal or lead to the revelation of another individual’s personal data, cause harm to you or another individual or is contrary to the national interest.

8) Your Personal Data is retained to the extent one or more of the purposes for which it was collected remains valid and/or for other legal or business purposes for which retention may be necessary.

9) United Ceres College will take commercially reasonable efforts to take appropriate precautions and preventive measures to ensure that the electronic storage and transmission of your Personal Data is adequately protected and secured with the appropriate security arrangements and that our data intermediary are aware of the requirements of PDPA. However, we cannot assume responsibility for any unauthorised use of your Personal Data by third parties which are wholly attributable to factors beyond our control.

10) If you have any feedback or enquiries relating to our PDPA related policies and procedures or would like to obtain access and make corrections to your Personal Data, please do not hesitate to contact our Data Protection Officer at [email protected]

11) United Ceres College reserves the right to amend this Policy with or without notice from time to time.

Notice

Please note that this Policy does not derogate from the terms and conditions governing your relationship with United Ceres College and its related corporations. United Ceres College’s rights under this Policy shall be without prejudice to other rights of collection, use and disclosure available pursuant to the terms and conditions or under the law and nothing herein is to be construed as limiting any of these other rights.

Available Forms:

Withdrawal of Consent Form